Show Committee

EMLEY SHOW SOCIETY 2019 HONORARY OFFICERS

Hon Patron	The Rt. Hon. The Lord Savile
Hon President	April Bray
Hon Vice President	Geoffrey Wraithmell
Hon Auctioneer	Paul Dixon (Wm Sykes & Son)
Hon Auditor	Mark Fielding, BSC(Hons) FCA
Hon Farrier
Hon Solicitor	Chris Taylor, Eaton Smith
Hon Veterinary Officers	Donaldsons

Officers of the Council 2019

Chairperson	Richard Searby
Vice Chair	Michael Bray
Secretary	Anne Merry
Treasurer	Judith Griffiths

Council Members 2019

Angela Bailey, Graham Beckwith, Oliver Bennett, April Bray, Michael Bray, Sue Britton, Alan Brown, Kath Brown, Pat Cartwright, Graham Depledge, Raymond Gott, Judith Griffiths, Christopher Hagain, Jessica Hagain, Pat Hampshire, Richard Hampshire, Sally Hampshire, John MacKail, Rachel MacKail, Catherine Mellor, Anne Merry, Cynthia Osborne, Corol O’Toole, Kirsty Searby, Richard Searby, Marcus Walker, Geoff Wraithmell, Alicia Wydell

Co-Opted Members 2019

Adele Beard, Jane Bridger, Claire Dodgson, Paul Dodgson, Louise Hardy, Matt Jones, Brenda Parsons, Mandy Sheard, Peter Siswick

1. Trade Stands.
1.1 Health & Safety.

1.1.1 Exhibitors must agree to comply with such provisions of the Health & Safety Act at Work etc. Act 1974 and subordinate legislation as may apply to the Show. Exhibitors must agree to comply with the Emley Show Health & Safety procedures which can be found on our website: www.emleyshow.co.uk.

1.1.2 Smoking is not allowed inside any marquees. (including E-Cigarettes)

1.1.3 No animals allowed in any of the marquees selling or displaying food other than assistance dogs.

1.2 Exclusivity – We do NOT guarantee exclusivity for any product to be sold by any trader, either in the outside Trade Stands or in the inside Craft/Countryside/ Food marquees.

1.3 Movement of Traffic on Showground:

1.3.1 All motor vehicles must be moved to the designated exhibitor parking areas before 09:00. There will be no movement of motorised vehicles on the Show Field between 9.00am and 5.30pm, with the exception of allowances made for animal welfare, and the rapid transit of emergency vehicles, unless authorised by Health & Safety officer or the show secretary. Any movement of vehicle between these times must be guided by a show official.

1.3.2 All vehicles must display the Vehicles gate pass whilst on the showground.

1.4 Cancellation:

1.4.1 By Trader of a trade stand plot after payment. We will process a refund of 80% under the following conditions: –

1.4.1.1 If all stalls in the area which you have booked are sold.

1.4.1.2 All tickets / passes etc. are returned 10 days before the show day.

1.4.2 Cancelation by Emley Show Committee: If the Show is cancelled due to circumstances beyond our control such as (but not limited to) adverse weather or the results of adverse weather, unsafe ground conditions, damage, restriction of access by public authorities, fire, flood, storm or terrorist attack, the following will apply: –

1.4.2.1 Trade Stand Holder– if we cancel the Show, we will refund any payment already made including advance tickets less 20%.

1.5 Insurance. All Trade Stand exhibitors must have public liability insurance and confirm details with their application. All exhibitors must have product liability where appropriate. Trade Stand must be prepared to produce written evidence of insurance on the day, upon the request of a Show Officer. (Minimum insurance is £1m for small stands however we recommend £5m).

1.6 Risk Assessment

All Trade Stand applicants must complete and sign a Risk Assessment form and return it with their application.

1.7 Data Protection

Emley Show Society Limited will retain all information supplied by applicants for 3 years for administration use by Emley Show Society Limited. Contact details will not be passed to other third parties without express permission of the applicant.

1.8 Generators

1.8.1 No petrol generators are permitted on the showground.

1.8.2 Generators should be fitted with noise suppression. Any generator which is causing a noise or fume nuisance to traders/the public will be requested to be switched off.

1.8.3 Siting of generators, we request that you are mindful when siting the generator of hot exhaust gases etc. Generators are not permitted in enclosed areas.

1.8.4 Fuel, it is not permitted to re-fuel generators on-site or to store fuel on the showground. Details of size, means of noise suppression and details of certification must be available for inspection.

1.8.5 Generators should be in good condition and maintained. H & S officer reserves the right to request servicing documentation.

1.9 Balloons.

1.9.1. It is not permitted to use / sell / give away any kind of balloons including helium promotional ones, anywhere on the showground site.

1.10 Leaflets.

1.10.1 It is not permitted to walk around the showground handing out leaflets. Leaflets may only be handed to customers at trade stand when information is requested.

1.11 Tie wraps (Cable ties).

1.11.1 Only high visibility / fluorescent tie wraps can be used on the showground. Black, Brown, Green or other dark colours are not permitted.

1.12 Food Traders.

1.12.1 All stall holders who are selling food products should hold the Basic Food Hygiene Certificate as minimum.

1.12.2 Current Food Hygiene Certificate should be displayed on the stand.

1.12.3 All food traders must be registered with a Local Authority as a Food Trader.

1.13 Gas Bottles.

1.13.1 All Traders and Caterers must ensure that they hold a valid gas certificate.

1.13.2. All Traders and Caterers need to complete a risk assessment form.

1.14 Trading Names.

1.14.1 All traders need to clearly display the trading name of their company. If a web site information is displayed on the stand this needs to be a fully operational web site which provides valid contact details for the trader site.

1.15 Scales.

1.15.1 Any trader who is selling goods by weight using scales must have on display a valid testing certificate for the scales on their stand.

1.16 Gambling.

1.16.1 Stands are not permitted to use methods which include chance of winning a prize on the showground. i.e. Tombola’s etc Games of skill are allowed.

1.17 Inflatable Attraction.

1.17.1 NO Inflatable attractions are permitted on the showground.